eArtist 5.0 Release Notes and Upgrade Instructions to eArtist 5.0 from eArtist 4.0
This document covers the new features and enhancements made to eArtist over version 4.0.x. Users who wish to upgrade to eArtist 5.0 should first purchase the upgrade from version 4.0.x from our website at http://www.artscope.net/eArtist. Upgrade instructions are included at the end of this document.
Version 5.0 is mostly a compatibility upgrade for Mac OS Lion users as well as a recompile with FileMaker 11 which has its own list of enhancements. Still, we made a couple adjustments in version 5.0 for our international users and accommodated a couple user-suggested enhancements. We’ll cover our enhancements first, then cover the FileMaker enhancements and user interface changes.
New Features and Enhancements
eArtist 5 installs to the Applications directory on Mac OS X (default), and your c:/ root directory on Windows.
Customer-facing reports can now be printed in your language of choice. You can create a language file for any language you wish to support, and supply your own translations for the field labels on certain reports. The Invoice/Receipt, Information Sheet, Price Sheets, and Exhibition Lists all support language translation. English, French, and Spanish language files have been supplied by default. You can create your own language starting from the Language Translation tab of the Admin module.
Edit existing language translation files or add your own language file and provide language translations for ALL the available fields.
Please note that the Notice of Authenticity and the Invoice Legalese fields have been moved to the Language Translation feature so that you may create and use different notices and legalese for different languages.
Invoices are allowed a different language for each invoice. The default language used on the invoice is the default language you set on the Language Translation tab of the Admin module. If a particular customer uses a different language, change the language on that Invoice/Receipt to the desired language. Changing the language on one Invoice does not effect the language displayed or used on any other invoice. Changing the language on an Invoice/Receipt is stored with that Invoice/Receipt so eArtist will remember which language is used for which Invoice/Receipt.
Like Invoices/Receipts, language selection in the Exhibition module affects the reports printed for that Exhibition. The language preference is saved with each individual Exhibition, but is initially defaulted to the default language selected in the Admin module.
Language selection in the Artwork module, on the other hand, affects the language printed on reports for ALL Artwork reports that use language translation. In the Artwork module, the language selection is global to the entire Artwork module. Change the language in the Artwork module to fit the situation.
When you first open eArtist 5, if you are connected to the internet, the ArtScope.net home page will be displayed in a web-viewer. --OK, this was a feature of 4.0. Well, in this version we’ve added the option to shut this off or set a different page to open up. We also changed the default to open these release notes on the web on the first startup of this version. Change the default options on the System Administration tab of the Admin Module.
Backup and User Guide Locations
The locations of the Backup folder and the installed User Guide are calculated based on the location of the running copy of the Admin module. If your Admin module has moved or these files do not exist where eArtist think they should be, you can see where eArtist thinks they should be and the blue arrow next to their locations will take you to the directory locations in your operating system. View these locations on the System Administration tab of the Admin module.
Find and Select a group of artworks to include in an Exhibition or Invoice from the Artwork List View
Three new buttons are on the Artwork module List View: Clear Targeted, New Invoice with Targeted, and New Exhibit with Targeted.
The Targeted field is a checkbox to allow you to select or target arbitrary selections of artworks for inclusion in reports or other functions.
The buttons on the List View allow you to manipulate your targeted artworks a little easier.
New FileMaker Features
New Navigation Toolbar
The new version of FileMaker (from which eArtist is developed) moved the Navigation bar from the left hand side of the screen to the top of the screen. The functions are all the same, but they may have been moved around a little.
In addition to the location change, FileMaker now allows you to customize your toolbar. To customize the toolbar, CTRL + mouse click or Right-click the mouse on the toolbar and select "Customize". A toolbar customization screen will appear. Drag and drop items from the toolbar customization screen to the toolbar to add functionality to your toolbar.
After you've performed a find, the Saved Find submenu in the Records menu is active. From here, you can save your find criteria so you can recreate your find in the future. This is helpful if you have a particularly complex find that you'd like to use all the time, based on dynamic data such as all the Constituents who've bought within a date range.
Mac users in particular have a useful feature that has been available in Mac OS X for a while: You can print any report to PDF and send the report in an email direct from the eArtist Print dialog. When the Print dialog appears, select the PDF pull-down menu, and choose "Mail PDF". This is particularly useful if you want to print a PDF and email an Information Sheet or a Proof Sheet.
Windows users with Microsoft's .NET Framework installed (installed by default on Windows 7 operating systems) can similarly print to a Microsoft XPS document, or, if you have Adobe Acrobat software installed (full version, not just the Reader), you can also print to PDF.
Upgrading to eArtist 5.0 from eArtist 4.0
If you are upgrading from any version of eArtist earlier than eArtist 4.0, you must purchase the additional upgrade service from ArtScope.net, and allow ArtScope.net to transfer your data for you to the new version. eArtist 5.0 does not have a script that will automatically transfer data from a version earlier than version 4.0. Installing eArtist 5.0 will create a whole new eArtist directory. If you have eArtist 5 open, close and exit out of the application before proceding.
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